General Data Protection Regulations
Lichfield Hockey Club (‘the Club’) hold and process personal data about you obtained either from you or your guardians/parents. This data is held to be able to allow the Club to administer the normal procedures relating to the playing and coaching of hockey and all that it entails. This means that the Hockey Club Committee (‘the Committee’) is a ‘data controller’ under data protection legislation and have to inform you of certain information, which is set out in this notice.
The data the Committee hold is the information necessary to run the club and perform the functions necessary to allow the game of hockey to be played, this includes your name, gender, date of birth, address and contact details. In certain circumstances, the Committee may also seek your consent to record more sensitive personal data about you, for example, medical information. (All of this information will initially be recorded on the current Streetly Hockey Club Membership Form.) It is necessary for the Committee to hold and process this data to comply with the appropriate obligations for the playing of hockey and all that this entails.
Additionally, in order to facilitate the game of hockey to be played (and linked activities such as coaching), the Committee may need to disclose your data to other parties, such as England Hockey, MRHA, Staffordshire County Hockey Association, Lichfield Sports Club and other bodies as necessary to allow the game of hockey to be played.
The provision of your personal data is not a requirement of any contract or legislation, nor are you obliged to provide your personal data. However, if you do not the Club may not be able to provide you access to the facilities to benefit from the playing of hockey and you would have to cease to be a member.
The Committee will retain your data whilst you remain a member of the Club and will destroy it after the renewal date following your non-participation in activities or until a transfer notice is received. Any processing of your data, once you have left, will only take place where strictly necessary.
It is important to inform the Committee of any changes in your personal details to ensure the information held is accurate and kept up to date. If you need to do this or wish to know more about the information held by the Committee or the purposes for which it is held, please contact the Lichfield HC Chair.
In addition, you are entitled to request access to or removal of any personal data being held by the Committee though if you were to request the removal of your personal data the Committee would be unable to allow you to continue as a member of the Hockey Club.
If you have a complaint about the Committee’s’ management of your data, you have the right to lodge the complaint with the Information Commissioner’s Office, which can be contacted on 0303 123 1113 or via other methods of communication as explained on their website (currently https://ico.org.uk).
We use Square to take contactless/card payments at Lichfield Hockey Club. In order to use Square POS efficiently, we may store personal information such as the first name and last name of our members on our Square account. This allows captains, managers and coaches to quickly and efficiently collect club fees.
Child Protection Policy
Lichfield Hockey Club operates the following policy on its website regarding the use of photographs, to ensure the privacy and safety of children:
- Where a photograph is used which shows a child, no name will be displayed.
By observing these points, the hockey club ensures that visitors to the website cannot link images of children to names of children.
The hockey club follows a policy of seeking parents’ permission before using images which show children on the website.
No other private information about children is ever published on the website such as surnames or contact details.
We are committed to safeguarding the privacy of our website visitors; this policy sets out how we will treat your personal information.
(1) What information do we collect?
We may collect, store and use the following kinds of personal data:
- Information about your visits to and use of this website;
- Information about any transactions carried out between you and us on or in relation to this website;
- Information that you provide to us for the purpose of registering with us, and/or leaving guestbook comments, and/or subscribing to our website services and/or email notifications.
(2) Information about website visits
We may collect information about your computer and your visits to this website such as your IP address, geographical location, browser type, referral source, length of visit and number of page views. We may use this information in the administration of this website, to improve the website’s usability, and for marketing purposes.
We may send a cookie which may be stored by your browser on your computer’s hard drive. We may use the information we obtain from the cookie in the administration of this website, to improve the website’s usability and for marketing purposes. We may also use that information to recognise your computer when you visit our website and to personalise our website for you.
(3) Using your personal data
- Improve your browsing experience by personalising the website;
- Provide other organisations with statistical information about our users – but this information will not be used to identify any individual user.
We will not without your express consent provide your personal information to any third parties for the purpose of direct marketing.
(4) Other disclosures
- To the extent that we are required to do so by law;
- In connection with any legal proceedings or prospective legal proceedings;
- In order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk);
(5) Security of your personal data
We will take reasonable precautions to prevent the loss, misuse or alteration of your personal information. Of course, data transmission over the internet is inherently insecure, and we cannot guarantee the security of data sent over the internet.
(6) Policy amendments
(7) Third party websites
The website contains links to other websites. We are not responsible for the privacy policies of third party websites.
This disclaimer governs your use of our website; by using our website, you accept this disclaimer in full. If you disagree with any part of this disclaimer, do not use our website.
(2) Intellectual property rights
Unless otherwise stated, we or our licensors own the intellectual property rights in the website and material on the website. Subject to the licence below, all our intellectual property rights are reserved.
(3) Licence to use website
You may view, download for caching purposes only, and print pages from the website, provided that:
- You must not republish material from this website (including republication on another website), or reproduce or store material from this website in any public or private electronic retrieval system;
- You must not reproduce, duplicate, copy, sell, resell, visit, or otherwise exploit our website or material on our website for a commercial purpose, without our express written consent.
(4) Limitations of liability
The information on this website is provided free-of-charge, and you acknowledge that it would be unreasonable to hold us liable in respect of this website and the information on this website.
Whilst we endeavour to ensure that the information on this website is correct, we do not warrant its completeness or accuracy; nor do we not commit to ensuring that the website remains available or that the material on this website is kept up-to-date.
To the maximum extent permitted by applicable law, we exclude all representations, warranties and conditions (including, without limitation, the conditions implied by law of satisfactory quality, fitness for purpose and the use of reasonable care and skill).
Our liability is limited and excluded to the maximum extent permitted under applicable law. We will not be liable for any direct, indirect or consequential loss or damage arising under this disclaimer or in connection with our website, whether arising in tort, contract, or otherwise – including, without limitation, any loss of profit, contracts, business, goodwill, reputation, data, income, revenue or anticipated savings.
However, nothing in this disclaimer shall exclude or limit our liability for fraud, for death or personal injury caused by our negligence, or for any other liability which cannot be excluded or limited under applicable law.
We may revise this disclaimer from time-to-time. Please check this page regularly to ensure you are familiar with the current version.
(6) Entire agreement
This disclaimer constitutes the entire agreement between you and us in relation to your use of our website and supersedes all previous agreements in respect of your use of this website.
(7) Law and jurisdiction
This notice will be governed by and construed in accordance with English law, and any disputes relating to this notice shall be subject to the exclusive jurisdiction of the courts of England.
(8) Our contact details
Please see our Contact Us page for our contact details.